Update/Renew the Registration of an Institutional Review Board (IRB) Previously Registered by an Institution or Organization (IORG).

Alert: This area should ONLY be used to update or renew the registration of an IRB previously registered by your institution or organization.

Introduction

You must use this electronic submission system to update/renew the registration of an IRB previously registered by your institution or organization, unless your institution or organization lacks the ability to update/renewal of its IRB electronically.

An IRB registration is effective for 3 years; however, when information changes regarding the contact person who provided the IRB registration information or the IRB chairperson, an update/renewal must be submitted to OHRP within 90 days after the changes occur.

We recommend that you print out and have available the instructions for updating/renewing either a domestic (U.S.) or international (non-U.S.) IRB at http://www.hhs.gov/ohrp/assurances/irb/update/index.html

Additional Information

  1. You must have an e-mail address in order to use the electronic submission process. Additionally, you must know the LAST NAME of the Head Official or Senior Officer of your institution or organization who is responsible for overseeing activities performed by the IRB and the IRB Chairperson, as well as the IORG number associated with your institution’s or organization’s IRB registration. You will start the electronic submission process at the bottom of this screen.
  2. After obtaining your submission number, as outlined below, you will be able to make changes to the registration of your IRB(s). All data currently on file with OHRP will appear in the various fields. However, if this is the first time that your institution or organization has used the electronic submission system to update/renew the registration of an IRB, you will have to enter the membership roster(s).
  3. In addition to the changes you are making, you must ensure that ALL information in the IRB(s) registration record is accurate and complete before you "Submit" the update/renewal.
  4. You will need to be sure all required (*) information are completed.
  5. Once you have entered or changed information on each screen and proofread all data fields, click on the "Save and Continue" button to move to the next section.
  6. You may use tab at the top of the page for quickly moving from section to section of the IRB(s) registration form. However, please be aware that if you have not saved information on a page before going to another page, you will lose the information you entered on the last screen.
  7. Once all entries are made, please proofread all fields of the IRB(s) registration form and roster(s) to ensure the accuracy of the data and click "Submit." If you left any required fields blank, you will be prompted to correct those errors. If not, you will be prompted to print a copy of your submission for your record.
  8. Once you "Submit" the electronic update/renewal to your IRB(s), there is nothing else for you to do. OHRP will receive your electronic request and process it as soon as possible.

Note: you must request a submission number for each separate electronic IRB registration you send to OHRP. The submission number is only good until OHRP processes your institution’s or organization’s IRB(s) registration associated with that submission. After processing of an electronically submitted IRB, your institution or organization must request a new submission number for subsequent electronic IRB registration updates/renewals . Also, please do not attempt to update/renew an IRB registration when there is already an electronic record being processed by OHRP. The changes you request with each electronic submission are not transferred to OHRP's database until the IORG/IRB registration has been processed. When the IRB registration is processed, you will receive an e-mail notification.

You may track receipt of your document at http://ohrp.cit.nih.gov/search/search.aspx. All registered IRB(s) may be found at http://ohrp.cit.nih.gov/search/irbsearch.aspx.

With the electronic submission process, the submitter, the IRB Chair(s), and the Head Official/Senior Officer of your institution or organization (IORG) who is responsible for overseeing activities performed by the IRB will be notified by e-mail as soon as OHRP has processed your institution’s or organization’s registration submission. Of course, this is dependent upon correct e-mail addresses being provided for each of these individuals.

Note: you must request a submission number for each separate electronic IORG/IRB registration you send to OHRP. The submission number is only good until OHRP processes the IORG/IRB registration associated with that submission. After processing of an electronically submitted IORG/IRB, you must request a new submission number for subsequent electronic updates/renewals . Also, please do not attempt to update/renew an IORG/IRB registration when there is already an electronic record being processed by OHRP. The changes you request with each electronic submission are not transferred to OHRP's database until the IORG/IRB registration has been processed. When the IORG/IRB registration is processed, you will receive an e-mail notification.

For Updating/Renewing a Registered IRB

If you need a submission number to begin updating/renewing an IRB registration, click on “I Need a Submission Number” below.

Note: if you do not return to use the submission number within 30 days, it will be withdrawn from the system, and you will have to request a new submission number.

I Need a Submission Number

Previously began data entry, now ready to edit further and/or submit Update/Renewal to IRB Registration

If you previously began data entry for updating/renewing an IRB registration, and are now ready to edit further and/or submit your updated/renewed IRB registration, click on the “I Have a Submission Number” below.

Note: if you do not return to complete your submission within 30 days, it will be withdrawn from the system, and you will have to request a new submission number and begin entering all of the data again.

I Have a Submission Number

Forgot Your Submission Number and/or Password

If you started the electronic entry for updating/renewing your institution’s or organization's IRB registration but can't remember your submission number and/or my password enter the e-mail address where your submission number was sent.

 

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